Board portals can be a wonderful method of streamlining meetings, and help directors concentrate their attention on governance. The best portal to choose from requires careful consideration. You should ensure that it meets all essential criteria like security and meeting management as well as collaboration.
It is crucial to get the support of your board members for successful implementation. Begin by engaging your stakeholders–board members executive, executives, and IT personnel early on in the process to discuss the benefits of a paperless boardroom and to address any concerns or objections. Then, schedule and conduct tests with a small group of users to ensure the portal is easy to use and has the necessary features.
Once implemented, the board portal will make life easier for all users, including directors, chairpersons and company secretaries. This allows them to devote to preparing for, organising and running efficient meetings. It will also improve decision-making and increase the effectiveness of follow-up activities. It will also assist in achieving ESG goals by removing paper and reducing the carbon footprint.
A good board portal will consolidate documents into a central location and make them easier to browse and accessible. Directors will also be able to annotate and collaborate on documents. This enables better preparation for meetings and helps ensure that sensitive information is not lost in email chains. It will provide an overview of the upcoming meetings as well as other preparation items, making sure that your board always has the most up-to date information available. It should also include task management to keep on top of any tasks that have been assigned.